Hiring Processes

Begin this process at least one week ahead of the desired start date.

1. The department submits a hiring request for review by the department administrator.
   1. Upon approval, the request is routed to the College of Education HR (CEDHR) team.
2. CEDHR confirms receipt of request, reviews form for complete information and connects with the submitter if additional information is needed.
3. CEDHR reaches out via email to the new hire to provide additional hiring information (supervisor and form initiator are CCd).
4. New hire completes Section1 of the I-9 ("Employment Eligibility") form, signs the authorization for a Criminal Background Check (if necessary) and returns it, via email, to CEDHR at cedhr@msu.edu.
5. CEDHR submits the background check to MSU HR.
6. New hire and CEDHR complete Section 2 of the I-9 prior to the employee start date.
7. CEDHR submits hiring form via EBS.
8. Hiring request form routes through EBS workflow to MSU HR.
9. CEDHR confirms hire and sends summary/onboarding email to new hire (supervisor and form initiator are CCd). 

Begin this process at least three weeks ahead of the desired start date.

1. The department submits a hiring request for review by the department administrator.
   1. Upon approval, the request is routed to the College of Education HR (CEDHR) team.
2. CEDHR confirms receipt of request, reviews form for complete information and connects with the submitter if additional information is needed.
3. CEDHR provides recommended job classification, reviews pay rate request and researches employee assignments and history.
4. If necessary: CEDHR connects with unit regarding the potential ACA charges.
5. CEDHR reaches out via email to the new hire to provide additional hiring information (supervisor and form initiator are CCd).
6. New hire completes Section1 of the I-9 ("Employment Eligibility") form, signs the authorization for a Criminal Background Check (if necessary) and returns it, via email, to CEDHR at cedhr@msu.edu.
7. CEDHR submits hiring form, including the background check, into EBS workflow.
8. Hiring request form routes through EBS workflow to MSU HR.
9. MSU HR waits for CBC to clear and then reviews and approves the form and hire.
10. New hire and CEDHR complete Section 2 of the I-9 prior to the employee start date.
11. CEDHR confirms hire and sends summary/onboarding email to new hire (supervisor and form initiator are CCd). 

This process requires three to four weeks lead time to the MSU Form deadline.

1. CEDHR sends email reminder to departments about upcoming deadlines for GA appointments and hiring.
2. Department meets internally to determine and finalize GA assignments. Chairperson provides final approval.
3. The department notifies CEDHR of approved GA assignments.
4. CEDHR reviews and identifies GA level and stipend amount.
5. If necessary: CEDHR contacts department and the Office of Academic and Student Affairs (ASA) seeking approval for appointments beyond five years.
6. Offer letters are generated and sent to department for final review and chairperson signature.
7. Offer letters are sent to GAs for review and signature.
   1. If necessary: I-9 and Criminal Background Check is also sent.
8. GA reviews and signs offer letter. GA sends letter to CEDHR (cedhr@msu.edu).
   1. If necessary: GA completes Section 1 of the I-9 and authorization for Criminal Background Check and returns it to HR.
9. CEDHR submits GA information to the Office of the Registrar coding list for tuition waiver.
10. CEDHR submits hiring form into EBS workflow.
11. Hiring request form routes through EBS workflow to MSU HR.
12. If necessary: New hire and CEDHR complete Section 2 of the I-9 form prior to the employee start date.
13. MSU HR waits for Criminal Background Check to clear.
    1. If necessary: Reviews and approves form and hire.
14. CED Dean's Office runs a report to confirm GA eligibility for the College Doctoral Tuition Grant.
15. CED Dean's Office submits GA information to the MSU Office of Financial Aid to receive award.

Begin process two to three months ahead of the desired start date. 

Review a complete list of tenure-system search policies and procedures here.

1. Department submits job posting request form for review by department administrator.
2. Upon approval, request is routed to CEDHR team.
3. CEDHR confirms receipt of request, reviews form for complete information and connects with submitter if additional information is needed.
4. CEDHR provides recommended job classification (if necessary), reviews pay range requested and finalized position description with the department.
5. CEDHR submits job posting request form into EBS workflow.
6. Posting request form routs through EBS workflow to MSU HR.
7. MSU HR reviews and approves request and posts position into PageUp (careers.msu.edu).
8. Search Committee established evaluation criteria for applicants, creates interview questions and interview evaluation framework.
9. Search Committee reviews applicants and selects candidates for interviews.
10. Search Committee completes initial search report and FILAF; submits to CEDHR.
11. CED Dean's Office reviews initial search and FILAF; CEDHR submits form and report to OIII for review.
12. OIII reviews and approves interview list.
13. Search Committee conducts interviews with selected candidates.
14. Search Committee evaluates candidates and selects finalists.
15. Search Committee conducts finalist interviews with selected candidates.
16. Search Committee evaluates finalists and selects successful candidate.
17. Search Committee submits recommended hire and hiring details to CEDHR for review.
18. CEDHR shares request with department administrator and Dean's Office for review and approval.
19. Search Committee negotiates employment agreement with successful candidate.
20. CEDHR sends offer letter to candidate and begins formal documentation and process to hire successful candidate.
21. CEDHR completes hiring transaction in MSU systems and assists with the onboarding process.

Begin process two to three months ahead of the desired start date. 

1. Department submits job posting request form for review by department administrator.
2. Upon approval, request is routed to CEDHR team.
3. CEDHR confirms receipt of request, reviews form for complete information and connects with submitter if additional information is needed.
4. CEDHR provides recommended job classification (if necessary), reviews pay range requested and finalized position description with the department.
5. CEDHR submits job posting request form into EBS workflow.
6. Posting request form routs through EBS workflow to MSU HR.
7. MSU HR reviews and approves request and posts position into PageUp (careers.msu.edu).
8. Search Committee established evaluation criteria for applicants, creates interview questions and interview evaluation framework.
9. Search Committee reviews applicants and selects candidates for interviews.
10. Search Committee completes initial search report and FILAF; submits to CEDHR.
11. Search Committee conducts interviews with selected candidates.
12. Search Committee evaluates candidates and selects finalists.
13. Search Committee conducts finalist interviews with selected candidates.
14. Search Committee evaluates finalists and selects successful candidate.
15. Search Committee submits recommended hire and hiring details to CEDHR for review.
16. CEDHR shares request with department administrator and Dean's Office for review and approval.
17. CEDHR submits hiring recommendation to MSU HR for review and approval.
18. Search Committee Chair negotiates employment agreement with successful candidate.
19. CEDHR sends offer letter to candidate and begins formal documentation and process to hire successful candidate.
20. CEDHR completes hiring transaction in MSU systems and assists with the onboarding process.