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Proposal Submission Timeline

As soon as possible

PI contacts IRTL with intent to submit proposal and provides solicitation.

22 working days in advance of deadline

PI meets with IRTL:

  • Brief oral summary of project and partners
  • Assistance with meetings?
  • Any patent, copyright or Intellectual property issues?
  • Budget discussion started
  • Overhead credit – based on effort on project (any variances?)
  • Cost share?
  • Additional Space Required?
  • Foundation?  University Advancement approval – if applicable

20 working days in advance of deadline

PI discusses the proposal, course buyouts, and any special considerations related to the proposal with the department chair. Special considerations may also involve a discussion with the Dean’s office before proceeding.

14 working days prior to deadline

Close to final budget and budget justification due to MSU's central administrative Office of Sponsored Projects (OSP). All subcontractors, fee-for-service companies, and consultants will have to be named in the final budget.

10 working days prior to deadline

All final subcontact documents are due to IRTL.

8 working days prior to deadline

All final documents needed by IRTL for checking, conversion to PDF, uploading; to route the Proposal Development Document and complete the proposal package; and PI review of the proposal package.

Items needed for routing: final Project Summary, final text, final references, final Budget, final Budget Justification, final Subcontract documents, final Project Title.

Additional items needed for package:  All letters of support, vitae, current & pending, appendices (if allowed), etc.

3 working days prior to deadline

Proposal Development Document must be completely routed. OSP reviews final package and submits.

All Education packages are required to be reviewed twice by OSP before submission.


Proposal submitted. If PI receives e-mail notification, please forward a copy to IRTL staff at


IRTL distributes a PDF of submitted proposals and supporting documentation within 2 weeks of submission to PI's and Departments. A final copy is kept in IRTL's office.

If submission – PI can follow progress to agency:
If NIH – PI can follow status in eCommons.
If NSF – PI can follow status in Fastlane.

When the PI receives notification of the funding status, please notify IRTL staff.

If a deadline date is missed, we cannot guarantee your proposal will be submitted on time.  We will do everything possible to help after the proposals that have met the deadline are submitted.