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Forms for Graduate Students

Vital Note to Graduate Students

As you can see from the directions below, you will be responsible for initiating many of the forms required by the college and university. We are moving toward a web-based form completion and submission system, but we are not there yet. We have, however, just re-constructed all of the forms in an important way that affects how you carry out your responsibilities.

Wherever indicated, you will be responsible for downloading, filling out -- by entering names and information in the appropriate text boxes, and printing -- and then circulating these forms for signatures. No longer will handwritten forms be allowed. For the most part, the only entries that will be handwritten will be signatures and dates (and university policy requires signatures to be written in blue ink only). In conjunction with your advisor, you need to make certain that the information is complete and accurate, and the committee members are eligible, that you enter into the text boxes before you print out the document for signatures.

The forms will require you to identify yourself in several ways: your name, your PID, your program name, and your program code. It is essential that you provide this information accurately. If you have any question about the name of your program, or your active program code, here is what you should not do: do not bother your program staff with this question; it is your responsibility to know this information.

Here is what you should do: go to your STUINFO page; select “Major(s) by Term.”  You will see your current program name and code; this is what you would enter in the various forms below. If you thought that you were in a different program, you should immediately contact the Registrar to straighten this out.

For advanced (Ph.D. and Educational Specialist) graduate students, you and your advisor should make certain that all of the members of your Guidance and Dissertation Committees include at least four current tenure-stream MSU faculty members (this is a University policy). You and your advisor and program coordinator can verify eligibility before you enter the committee members’ names and print out the form for signatures, but the easiest thing to do is to ask them to confirm that they are tenure-stream faculty members. You can supplement these four members with individuals from other universities, or emeriti faculty, but you will need permission to add these others. If you find out that someone you want to serve on your committee is not recognized as eligible at this point, you can petition the Graduate School (by having your program send a memo and copy of the individual’s vita to Associate Dean Michael Sedlak to make that person eligible. Submitting forms with ineligible committee members will significantly delay the processing of your program paperwork, and in the most extreme cases, can hold up graduation.

Before printing, you should also do everything to ensure that the form consists of a single page, with all relevant information included; you may reduce font size if necessary and use page reduction features, but leave the form in the same structure as you find it on this website.

The following forms have been placed in sequential order -- by program level -- and reflect a typical student's progress through the degree program. Some of the forms will not be used by all students, such as the Project Agreement Form.   

Forms for Ph.D. Students (Prior to FS10)

Doctoral guidance committees should be formed at the end of the first year or beginning of the second year.  Must have at least four regular (tenure stream) MSU faculty or approved (by Graduate School) non-tenured (i.e., temporary/fixed-term) faculty. Student downloads, completes electronically, and prints before securing signatures; no handwritten forms: handwritten signatures, in blue ink only.

pdf View the Guidance Committee Membership: Student Initiated form

Form to make any changes (additions, deletions) to the guidance committee, or to change advisors. Student downloads, completes electronically, and prints before securing signatures; no handwritten forms: handwritten signatures, in blue ink only.

pdf View the Changes in Advisor and Guidance/Dissertation Committee Membership: Student Initiated form

Should typically be filed early in second year of Ph.D. program. Student downloads, completes electronically, and prints before securing signatures; no handwritten forms: handwritten signatures, in blue ink only.

pdf View the Report of the Guidance Committee (Program Plan): Student Initiated form

Program Plans often require modification. This is the form that must be filed to record all additions, deletions, and substitutions. The guidance committee, department chair, and associate dean must approve changes. Student downloads, completes electronically, and prints before securing signatures; no handwritten forms: handwritten signatures, in blue ink only.

pdf View the Changes in Program Plan: Student Initiated form